Last updated: 1 March 2026

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Privacy Notice
The Female Forum Ltd
Last updated: 1 March 2026

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1. Introduction
The Female Forum Ltd (“we”, “us”, “our”) values your privacy and is committed to protecting your personal data.
This Privacy Notice explains how we collect, use, share, and protect your personal data when you visit our website, join our community, subscribe to our updates, attend our events, or otherwise interact with us. It complies with the UK GDPR, the Data Protection Act 2018, and, where applicable, the EU GDPR.

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2. Who we are and how to contact us
The Female Forum Ltd
75–77 Shelton Street
London, WC2H 9JQ
United Kingdom
Email: info@thefemaleforum.com

 

3. How we collect personal data

• Directly from you (sign-ups, event registrations, purchases, surveys, community posts)

• Automatically via cookies/pixels when you browse or use our services

• From third parties (payment processors, analytics, advertising partners, event co-hosts)

 

4. What personal data we collect

• Identity & contact (name, title, email, photo, location, information provided by you)

• Transaction & billing (billing address, transaction history; no full card storage)

• Technical & usage (IP, device/browser, time zone, cookie IDs, pages viewed, clicks, session duration)

• Marketing preferences (subscriptions, opt-ins/outs)

• Event data (attendance, dietary/access needs you choose to share)

• Sensitive data is only collected with your explicit consent and safeguarded appropriately.

 

5. Why we use your data (purposes & legal bases)

• Provide our services - Contract/Legitimate interests

• Customer support & service communications —-Contract/Legitimate interests

• Marketing (newsletters, events, offers) - Consent (or Legitimate interests where lawful)

• Analytics & improvement - Legitimate interests

• Security & fraud prevention - Legitimate interests

• Legal & compliance - Legal obligation

• Events & partnerships - Contract/Legitimate interests/Consent (context-dependent)

 

6. Cookies & similar technologies
We use essential cookies (always on) and optional cookies (analytics/marketing) used only with your consent.
Manage choices in our cookie banner or via browser settings. 

 

7. Sharing your data
We do not sell personal data. We share with:

• Service providers (processors) under contract (hosting, email, membership tool, analytics, CRM, payments, events)

• Event/collaboration partners when disclosed (e.g., co-hosted events you register for)

• Professional advisers & authorities when required

• Business transfers subject to safeguards

• Aggregated/anonymised data that cannot identify you

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8. International transfers
Where data is transferred outside the UK/EEA, we use lawful safeguards such as adequacy decisions, SCCs (with UK Addendum), Binding Corporate Rules, or equivalent mechanisms, monitoring regulatory developments.

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9. How long we keep your data
We retain data only as long as necessary for the purposes described (including legal/accounting obligations)
and then delete or irreversibly anonymise it. If you request deletion, we comply unless lawful grounds require limited retention.

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10. Security
We apply appropriate technical and organisational measures (access controls, encryption in transit where appropriate,
secure development and logging, staff training, incident response). If a breach likely to risk your rights occurs,
we will notify the regulator promptly and affected individuals where required.

 

11. Your rights
Access; Rectification; Erasure; Restriction; Objection (including to direct marketing); Portability; Withdraw consent;
and the right not to be subject to decisions based solely on automated processing that produce legal or similarly significant effects. Contact info@thefemaleforum.com to exercise rights. We may verify your identity. We aim to respond within one month(and may extend by up to two months for complex cases).

 

12. Children
Our services are not intended for children under 18. We do not knowingly collect data from children without appropriate consent. If you believe a child provided data to us, contact us.

 

13. Changes to this notice
We may update this notice from time to time. We will post updates and revise the “Last updated” date, and provide additional notice for material changes.

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14. Contact and complaints
The Female Forum Ltd, 75–77 Shelton Street, London, WC2H 9JQ, United Kingdom
Email: info@thefemaleforum.com

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If dissatisfied, you may complain to the UK Information Commissioner’s Office (ICO) or your local EU data protection authority.